Microsoft Outlook - Email Signature

outlook email microsoft signature sign

Please see instructions below for your specific use case:

Outlook Application on an Apple computer:

With the application open click on the main outlook menu from the top bar
select preferences
In the email row click on the signature icon
select the signature you want to work on if one already exists; if none exists click on the + button to add a new signature
use the drop down selections at the bottom of this window to set defaults for applying the signature to messages

Click on File
Select options
Click on the mail tab on the left side menu
scroll down to the signatures section and click on the Signatures.... button
Select the signature you want to edit if one already exists; if none exists click on New to add a new signature
Use the drop down selections on the right side of the window to set defaults for when the signature is applied

Click on the settings cog in the upper right of the screen
Scroll down to the bottom and click on View all Outlook Settings
Click on the Compose and Reply tab in the middle menu
Create or edit your signature content in the email signature box
use the check boxes under this signature box to set defaults for when the signature is applied

If you did not setup your signature to be added by default in the processes listed above or you want to use an alternate signature in an email you can add it to a single email as needed
Start you new message creation with a new draft
If there is a default signature you want removed in this instance select it and delete it at this time
Click on the signature option from the email message menu bar at the top of the email window (you may need to click on the ... button to see more menu options)
Add the signature you want
complete you message and send

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